Purchasing Decisions

How do I order bottled water for my department?

To order bottled water for your department call Jose Mendoza, the Arrowhead sales rep, at 408-422-1832 and he will set up an account for your department. There is no need to create a requisition for water service because Accounts Payable will pay a summary bill each month and charge your usage back to your department.
How do I become a Vendor for CSUMB?
See the Forms Page on this web site to obtain a vendor packet.
Can I order office furniture with my OfficeMax Online Account?
No, all furniture must be ordered via Purchase Order and processed through Receiving. Send requests on a Purchase Requisition, also located in Forms.
What are the advantages of ordering office supplies from OfficeMax Online?
Your ordering information is much more accurate, which ensures your order will always find you as quickly as possible. OfficeMax delivers the next business day to your desktop if you order by 3:00PM. The entire CSU system is on this OfficeMax contract resulting in huge dollar savings. Ordering online is easy and efficient.
How can I get an OfficeMax Online Account?
Fill out the application from the Procurement Forms page and send to Procurement at Mountain Hall, Suite B.
How can I get a Procurement Card?
Fill out the application called the Procurement Card Request Form from the Procurement Forms page and send to Procurement at Mountain Hall, Suite B.

 

How do I obtain a photocopier for my department?

 

See the CSUMB IT website for detailed information.

Who do I contact for recycling Ricoh toner cartridges?

 

Please click on the following link for instructions on how to return your used Ricoh Toner Cartridges www.ricoh-usa.com/about/environment/manage_recycle_toner.asp

Ricoh encourages recycling of all end-of-life equipment and supplies. Simply re-use the replacement cartridge box as a return package, look for the pre-addressed shipping label in the supply box. Easy to follow instructions are printed on the box's inner flap.

Purchase Requisitions

Why is there a different account number printed on my Purchase Req. when I enter the account number into the Header Defaults?

The Category Code drives the account number and we ask that you do not change the account number. If you would like to change the account number call Procurement to receive approval of the over-ride.

How do I make corrections to a Purchase Requisition before sending it to Procurement?

 

See the job aid "Change Purchase Requisition" on the M drive which can be accessed through the CFS Training webpage.

 

Purchase Orders

Is there a place in People Soft to verify that an item on a Purchase Order has been received?

Yes, if you go to CFS Finance PO Activity Summary Inquiry page; Purchasing> Purchase Order >Activity Summary. On the bottom left of the page, you will see Receipt. If the link is blue, click on the link, it will give detail on what has been received.  

 

 

Procurement Cards

Can we use the Pro-Card to hold/reserve a hotel room?

Yes, however, you have to guarantee that the hotel will not charge the Pro-Card for the room.

Can we use the Pro-Card to charge Sodexho?

 

Yes. Only Sodexho for catering.

Is there a form required for the secondary/alternate approving official?

 

Yes. The alternate approving official must have the same form "Procurement Card Approving Official Change Form" submitted to Procurement.

Posted by Jasmine Alcones on Oct 04, 2012 -