Travel Policies & Procedures
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Payment to Vendors and Reimbursements to Employees:
All approved invoices, payment requests or reimbursement requests, etc., need to be submitted accurately, with supporting documentation, 15-20 working days in advance of payment, as issuance of payment is dependent on workload and must meet Net 30 days payment terms. Travel Advances and Request for Approval of Travel (RAT) need to be submitted at least 10 working days prior to commencement of travel in order to receive the travel advance. See the Travel Website for more information. At year-end, depending on workload, there may be further delays and the requirements are different. Please refer to the Year-End Memo issued by Finance annually.
HOSPITALITY versus TRAVEL
See the CSU Policy: HOSPITALITY, PAYMENT OR REIMBURSEMENT OF EXPENSES POLICY - ICSUAM 1301.00
WHAT'S NEW IN CSUMB TRAVEL PROCEDURES
Please follow the CSU TRAVEL POLICY above & the CSUMB Unabridged ("long") version of the University Travel Business Operations Forum Power Point Presentation below.
New January 1, 2015 - Mileage Reimbursement Rate for 2015
Standard mileage rate for business travel occurring onor after January 1, 2015 will increase to 57.5 cents per mile and
Miles driven for moving purposes will be reimbursed at 23 cents per mile.
New January 1, 2015 - Lodging Reimbursement Rate for 2015
The maximum rate for lodging reimbursement will increase to $195 per night, excluding taxes
New January 1, 2014 - Mileage Reimbursement Rate for 2014
Standard mileage rate for business travel occurring on or after January 1, 2014 will decrease to 56 cents per mile.
New May 10, 2013 - Southwest Airlines Implements a New “No Show” Policy
New May 1, 2013 - US Airways Change/Cancel Fee Increase, Delta Ticket Changes
Major US carriers are increasing their fees for changing and canceling tickets. Be sure to check out each individual carriers web site when deciding to purchase a non-refundable ticket.
New April 1, 2013 - Miscellaneous Mileage Expense Reimbursement
(Please use the 'Miscellaneous Mileage Expense Reimbursement' form that captures the details by trip when claiming mileage for non-travel status (local travel < 25 miles). Do not use the TEC (Travel Expense Claim Form) for travel less than 25 miles. Place the total from the 'Miscellaneous Mileage Expense Reimbursement' form onto the 'Personal Reimbursement & Petty Cash' form that you are claiming.)
NEW April 1, 2013 - Maximum Limits for Reimbursing the Cost of Lodging
(The maximum rate of in-state and out-of-state travel, including Alaska, Hawaii and US Possessions, is $175 per night, excluding taxes. Rates in excess of this amount must be pre-approved by a campus vice president or designees in accordance with campus approval process.)